Discover why keeping legacy accounting systems alive post-launch exhausts staff, creates data divergence, and sabotages long-term ERP adoption.
Abhishek Kumar
Senior Finance & ERP Systems Architect, Werkora
Running old accounting software alongside a new ERP gives managers a psychological safety net, but prolonged dual-entry exhausts workers, doubles clerical hours, and causes data discrepancies. Limit parallel runs to a maximum of 14 to 30 days, enforce a firm cutover date, and retire legacy software access.
Department heads reluctant to embrace new workflows often insist on keeping their old desktop software active 'just in case.' As long as the old software remains available, employees prioritize the old tool and neglect the new system.
Entering every purchase order, goods receipt, and invoice into two systems doubles clerical workload. Staff cut corners, updating one system while neglecting the other. Within two weeks, numbers diverge, sparking debates over which ledger represents the truth.
Rigorous User Acceptance Testing (UAT) builds the confidence needed to cut over cleanly. On the scheduled launch date, lock legacy software permissions and direct all focus into the new system.
Werkora equips every shop-floor supervisor, line operator, storekeeper, and accountant with their own dedicated login with plans sized for your operation.
Two to four weeks is sufficient to verify general ledger balances and GST returns; running parallel systems beyond 30 days creates confusion and staff burnout.
Change user permissions to read-only access for historical reference, preventing any new transaction entries.
Senior Finance & ERP Systems Architect, Werkora
Senior accountant and enterprise systems specialist with 9+ years of experience across Indian GST/TDS compliance, SAP S/4HANA, Tally Prime, and finance automation. Direct operational background in precision instruments manufacturing and multi-jurisdictional statutory compliance with a zero-penalty record.
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Benchmark your current software bills against Werkora's unit-based pricing (10 users/unit · min 3 units).
Projected 3-Year Savings for Your Operation (3 Factory Units · 30 Users)
Save up to ₹6.8 Lakhs over 3 years
Compared to standard per-user seat pricing models like ERPNext ($13.50/user/mo).
Each unit includes 10 active user seats (Operations, Store, Accounts, Planning).
Base commitment minimum is 3 units (30 user seats total).
Commitment Term:
₹14,997/mo (3 Units · 30 Seats)
Annual Cost
₹1,79,964
3-Year TCO
₹5,39,892
$13.50 / user / mo
Annual Cost (30 Users)
₹4,05,816
3-Year TCO
₹12,17,448
₹499 / user / mo (~$6)
Annual Cost (30 Users)
₹1,79,640
3-Year TCO
₹5,38,920
$8 / user / mo
Annual Cost (30 Users)
₹2,40,480
3-Year TCO
₹7,21,440
$50+ / user / mo
Annual Cost (30 Users)
₹15,03,000
3-Year TCO
₹45,09,000
Review the ERP buying guide or contact us to discuss the units, users, and deployment options your factory needs.
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